UNIVERSITY ADMINISTRATION & MANAGEMENT

Administration:

Under the Odisha University of Agriculture & Technology Act, 1965 (Orissa Act 17 of 1965), the Governor of Odisha, is the Chancellor and Head of the Odisha University of Agriculture and Technology, Bhubaneswar. The Minister of Agriculture, Odisha is the Pro-Chancellor and the Vice-Chancellor is the Principal Executive of the University. Under provisions of the Act, the followings are the authorities of the University.

Board of Management:

The Board of Management consisting of 12 members with the Vice-Chancellor as its Chairman. It is the chief executive body of the University vested with powers to deal with all policy matters relating to the overall and smooth management of the University.

Academic Council:

The Academic Council consisting of Deans/Directors of constituent colleges and Heads of all Departments with the Vice-Chancellor as its Chairman. It is the Statutory Body of the University for taking decision on all matters pertaining to academic activities.

The Board of Faculty:

There is a Board for each faculty with concerned Dean as the Chairman and all Heads of the Departments as members to make recommendations to the Academic Council on all matters relating to academic activities of the respective faculty.

The State Level Research Council and the State Level Extension Council:

Two separate bodies such as the state level Research and state level Extension councils function under the chairmanship of the Vice-Chancellor to guide research and extension education programmes of the University respectively.

3.5       DECISION MAKING PROCESS

            The Act and Statutes of the University have provisions to create authorities to assist the Board of Management of make decisions on administrative, financial and academic matters including students’ welfare.  These authorities make recommendations to the Board for its consideration and final decision.  The Board of Management also has been empowered to appoint committees, sub-committees, standing or temporary, for its proper functioning.

            The decisions with regard to academic activities of the university are processed in three stages.  At the lowest level, the Board of Faculty makes its recommendations which are placed in the Academic Council. Academic Council is also empowered to take independent decision on academic matters.  The Board of Management considers the recommendation of the Board of Faculties and Academic Council and gives its assent.

            Research and Extension Council makes recommendations on all matters relating to research and extension activities, which originate from the zonal research stations.  The zonal Research Advisory Council includes the zonal stations, extension specialists and teaching departments of the University, other research institutions located in the zone, line departments and farmers’ representatives and it provides operational frame work for formulating research agenda. The Education Council suggests measures to improve the educational quality and standard in the University.

            Students are also actively involved in decision making in various co-curricular activities of the University, management of the activities of the hostel and students’ Union of the Colleges. The sports and cultural activities are monitored by the Dean, Students’ Welfare.  The students’ meetings are organized periodically by the respective Deans of the Faculties to discuss the students’ problem/suggestions and to find out solutions as far as possible.

            The Vice-Chancellor is the head of personnel, financial and campus management of the University. The Registrar of the University provides necessary support to take decision on service matters of both teaching and non-teaching staff. The different committees/ sub-committee of the Board of Management provide necessary inputs, guidelines and suggestions to enhance the academic and administrative capabilities of the University. The necessary support to carry out the financial administration and management of the physical facilities are provided by the Comptroller and the Director of Physical Plants, respectively. The Director, Planning, Monitoring and Evaluation looks after project planning for the University, preparation of various reports of the University vis-a-vis monitoring of the projects.

3.6       LINES OF COMMAND

            The Vice-Chancellor is the Chief Executive. He is the Academic Head of the University and Chairman of the Board of Management and Academic Council. The Board of Management and the Academic Council are the apex bodies, which take decisions on administrative, financial and academic matters. The Academic Council, Board of Faculties, Finance Committee, Research, Extension and Education Council, Sports and Cultural Council and various sub-committees make suggestions/ recommendations to the Board to take final and appropriate decisions.

            The financial and budgetary matters are channelized through the Comptroller whereas general administrative matters are channeled through the Registrar. The Dean, Post Graduate Faculty and Director of Residential Instructions coordinates the academic activities of the university and constituent colleges. There is a Dean for each Faculty who is responsible for due observance of statute and regulations relating to the Faculty. The colleges with under graduate programmes are headed by Associate Deans /Directors. The Heads of the Departments are appointed by the Vice-Chancellor. The regulations with regard to academic administration including admission and award of degrees are communicated through the Registrar.

            The programmes relating to research and extension activities are executed through the Dean of Research and Dean of Extension Education, respectively. The student’s co-curricular activities are monitored by the Dean, Students’ Welfare. The construction, repair and maintenance of the buildings and other physical facilities are monitored by the Director, Physical Plants (DPP). The central library and related services are looked after by the Chief Librarian to meet the needs of the teaching, research and extension programmes. The schematic diagram indicating the channel of communication is presented in Fig. 3.3.

The Planning Monitoring and Evaluation cell (PME) of the University has been created in July, 1993 with the following objectives.

• Preparation of Prospective Planning and Evaluation of various University activities.
• Evaluation of teaching, research, extension and administration and suggestion for improvement.
• Preparation of overall prospective development plans (both long-term and short-term), five year plans, annual plans, special projects pertaining to the University including teaching, research, extension, campus development and finance in consultation with the Deans/Directors and other officers of the University for effective and balanced use of resources.
• Conduct studies on problem areas like manpower requirement, admission policy, examination reforms and resource utilization, etc.
• Consultancy services for conducting evaluation studies of various organizations.
• Building data bank on the various activities of the University for future projects.
• Maintain linkage with the State Government departments, ICAR, State Agricultural Universities,   Govt. of India and other organizations..